This privacy statement applies to information collected through this website.
We handle your personal information in accordance with the Privacy and Data Protection Act 2014 (Vic) (PDP Act), Public Records Act 1973 (Vic), Health Records Act 2001 (Vic) and other applicable legislation.
We may update this privacy statement from time to time.
There are 3 main ways that we may collect personal information from you.
We use some third-party software that collects information about your interaction with our website.
When you visit our website, your web browser automatically sends certain information to these software providers.
We may collect personal information that you choose to give us, or which may be required to access a particular service. This includes information collected via online forms, events and training registration or when subscribing to receive newsletters.
The information you provide by completing an online form on a Victorian Government website is:
The content owners have processes in place to delete this data from the CMS on a regular basis.
We use first-party cookies and JavaScript code to collect information about visitors to this website. We use these to track how our visitors interact with this website, including where they came from, what they did on the site and whether they completed any transactions on the site.
If you don't want to have cookies placed on your computer, you can disable them in your web browser settings. You will need to customise each web browser you use to turn off cookie tracking.
If you opt out of using cookies, you will still have access to all the information and resources provided by this website, though some features may not work as expected.
This website uses several online tools to measure website use, which are provided by third-party software vendors. We use these tools to help us make our site better.
We use software by third parties, including:
For further information on how these third-party software vendors handle your personal information, please review their privacy policies.
Personal information may be provided to third parties when you access this website. Information that may be shared with third parties includes:
The information we disclose to some of our third-party vendors may travel outside Victoria. We take steps to ensure that when your personal information travels, privacy protections travel with it.
Third-party software vendors may alter how they collect and handle personal information at any time.
We use web analytics data for statistical purposes, such as to analyse, measure, and report on data about our website traffic and visits. This information helps us understand general user trends at an aggregate level and improve our website, content and user experience.
We may also use this information for security audits to protect against threats from hackers or other security purposes.
We do not use this information to identify you or match it with any other personal information that we may collect from you, unless required to do so as part of an internal investigation or for a law enforcement-related purpose, in accordance with the PDP Act.
Your site visit data is collected under the authority of Information Privacy Principle 1.1 of the PDP Act for the purposes stated above.
Apart from the third-party tools described in this privacy statement, we do not disclose your site visit data to any other third parties without your consent, unless we are required or authorised to do so by law. In the event of an investigation into suspected unlawful or improper activity, a law enforcement or government agency may use its legal authority to inspect our web server’s records (e.g. in relation to hacking or abusive messages).
You cannot opt out of the automatic collection of information that is used for analytics purposes. However, you may choose to disable cookies or delete individual cookies. If you choose to disable cookies, the website may not function fully and your ability to browse, read and download information on our website may be impaired. You may still access our services by contacting our offices via other methods such as telephone, email or mail.
You can enable a “Do not track” setting on your browser to help protect your privacy. When it is tuned on, your browser will send a 'Do not track' request to the sites you visit and to the third parties whose content is hosted on those sites. However, many websites will still collect and use your browsing data regardless of the 'Do not track' request. This depends on individual sites’ privacy practices. Sending a 'Do not track' request does not guarantee privacy protection.
Instructions on how to enable 'Do not track' are available in browser settings:
You can also opt out of tracking and website analytics using a Google browser plugin.
Some Victorian Government departments and agencies use X (formerly Twitter) to share information and to communicate with the public about our work. We may collect personal information that you provide us via the @VicGovAu X social media account for the purposes of engaging and consulting with the public. Any personal information we collect via X will be handled appropriately and in accordance with this privacy statement.
We use Sprout Social to manage the @VicGovAu X account. Information collected by X is also shared with Sprout Social.
X may also collect your personal information for its own purposes. When you agree to X's terms of service and privacy policy, you agree to your information being transferred outside Victoria. To protect your privacy and the privacy of others, do not post any personal information (including phone numbers and email addresses) in any comment, tweet or reply. Do not share personal information about other people via social media.
Be aware that information you share via social media sites may be accessible to anyone else engaging with the Victorian Government via the same social media platform, including non-government third parties. Each social media platform has inbuilt privacy settings. We recommend that you regularly check and configure your privacy settings for your profile and accounts to make sure you know what information you are making available and to which audience.
We have social media sharing links on this website. These are located on the right-hand side of webpages under the heading 'Share this'. By clicking these links, you are given the option to share the web page as a post on your X, Facebook or LinkedIn account. These social media networks have channel-specific privacy policies and may collect your personal information if you choose to share a post, so we recommend you review their privacy policies.
This website may from time to time use a Facebook Pixel. We use this tool only on specific marketing landing pages. This tool allows us to assess the effectiveness of campaigns advertised on Facebook.
The collected data is anonymous and the department cannot see the personal data of any individual user.
However, the collected data is saved and processed by Facebook. Facebook may be able to connect the data with your Facebook account and use the data for their own advertising purposes (in accordance with Facebook’s Data Use Policy). Facebook has ultimate control of the information gathered through Facebook Advertising. You can opt-out of Facebook’s use of cookies and Facebook Pixel through settings on your Facebook
Account.
This privacy statement does not apply to any external websites that are linked from the vic.gov.au website.
We are not responsible for the privacy practices or content of external websites. When you visit other websites, we recommend you read their privacy statements or policies before providing personal information.
Under the PDP Act, we have a responsibility to protect your personal information. We take reasonable steps to make sure that your personal information is protected from misuse, loss, unauthorised access, modification or disclosure. Access to systems, applications and the information that we collect is limited to authorised staff members only.
Personal information that we collect and use for identifying user trends (for example, IP address) is aggregated and anonymised when generating reports.
You may request access to, or correction of, documents that contain your personal information which are in our possession. For information on how to make a request for access or correction, please contact the website owner via their contact details.
In some cases, requests for access or correction will be handled in accordance with the Freedom of Information Act 1982 (Vic).
Data Vic uses CKAN to manage and publish meta data records on the data.vic.gov.au portal.
CKAN is open source software widely used by open data publishers to manage their data assets.
CKAN stores meta data about individual data records and presents them on a web interface so that visitors to data.vic.gov.au can browse and search this metadata in order to meet their information seeking needs.
CKAN also offers an API so that third party applications can be built around it.
CKAN collects site analytics data and statistical data about DataVic users including:
When you submit content to data.vic.gov.au, by making comments to the various feedback functions or participation in the applications showcase, you retain copyright in it. By submitting content to this site, you agree to make it available to the rest of the world under a Creative Commons Attribution 3.0 Australia Licence
You must not use text or information provided via this site, including datasets or data they contain, in any of the following ways:
We welcome user generated content to the data.vic.gov.au site and aim to publish most content quickly. We encourage you to share your opinions on the various blog topics and individual datasets. Also, we want to promote your applications and insights built and developed using Victorian Government data in the showcase section. To help us do this, please make sure:
The first is a human verification step to deter spam bots: when you submit a comment, you are asked to include a user name and a valid email address. You may post under a pseudonym. Your email address will not be posted on the site.
If we make a mistake, please contact us and we will deal with it as quickly as we can.
The Department of Education is committed to protecting your privacy. The policies below describe what personal and health information we collect and why.
This Department of Government Services collects, uses, discloses or transfers personal and health information as set out in the Department of Government Services Privacy Policy.
The Registry of Births, Deaths and Marriages Victoria privacy policy explains how the agency uses and manages personal and health information. BDM may need this information to register your life events and assess applications for products and services.
The Early Learning Victoria privacy policy sets out how Early Learning Victoria collects and manages personal and health information.
Victorian Public Sector Commission (VPSC) collects and stores information regarding the recruitment and selection of people to the Victorian Government graduate program to participating Victorian Government departments and agencies (‘Departments’) across the Victorian public sector.
This collection notice explains VPSC’s policy for handling personal information, sensitive information and certain health information which you may provide to VPSC when interacting with us
VPSC collects this data using Push Apply and third party software products (‘the portal’). Encrypted data is stored and managed on Amazon Web Service (AWS) systems. The portal is administered by approved staff at vendor (‘the recruiter’) who have been appointed by the VPSC to facilitate recruitment to the Victorian Government graduate program.
At time of making an employment offer, the recruiter will share successful applicant data will be shared with Departments.
The recruiter will delete all collected and stored date upon completion of their contract with the VPSC, or when archived data is replaced by new data, or at any other time as directed by the VPSC.
The VPSC is committed to protecting your privacy. Please review the statements below, which detail how the VPSC collects, holds, manages, uses, discloses or otherwise handles personal information (including sensitive information) and health information.
The supply of certain personal information and health information to VPSC is optional, and, where possible, the VPSC will give you the option of not providing such information. However, please note that our ability to process your application may be impacted if requested information is not provided.
Your personal and health information will be collected to:
VPSC will collect the following personal and health information from you for the purposes of assessing your application to the Victorian Government graduate program:
Information will be collected by the VPSC and the recruiter on behalf of Departments. Departments may collect additional information upon appointment of a candidate.
Your personal and health information will be used by and disclosed to:
All persons with access to personal information (including any sensitive information) or any health information collected by and for the VPSC are subject to confidentiality obligations and to additional security protocols as required.
Your personal information (including sensitive information) and any health information will be used and disclosed strictly for the purposes identified in this Collection Notice and will be de-identified where possible.
Information will only be made available to individuals on a need to know basis in order to perform a function or activity necessary to achieve a purpose outlined in this Collection Notice.
Your personal information (including any sensitive information) or any health information may only be used or disclosed in a manner other than as described in this Privacy Statement if you subsequently consent to the further specific use or disclosure or where disclosure is required or permitted by law.
By creating an account and submitting a completed application to the Victorian Government Graduate Program, you are consenting to your personal (including sensitive) and health information being collected, managed, used, disclosed and processed as described in this Collection Notice.
VPSC will ensure that the collection, management, use and disclosure of your personal (including sensitive) and health information complies with Victorian privacy law, the Information Privacy Principles, the Health Privacy Principles and the VPSC’s Privacy Policy.
Information will be stored securely with access restricted to those set out in the "Who will access the data?" section of this Statement above. VPSC will take reasonable steps to protect the personal information (including any sensitive information) and any health information it holds from misuse, loss, unauthorised access, modification and disclosure. VPSC will also take reasonable steps to destroy or permanently de-identify personal information when it is no longer needed.
VPSC may also use third party service providers to provide services to it, such as data hosting providers. Some of those providers may be located outside Victoria. Accordingly, some of the data collected for the VPSC may be stored on secure servers located outside Victoria, which are subject to stringent privacy laws and regulations comparable to those in Victoria.
The Disability pathway provides support for graduates with a disability. The pathway can include support with the application process and placements. It can also include support during the graduate year.
The VPSC will collect, manage and use information provided on the Disability pathway program for the purpose of administering the program and otherwise in accordance with the Privacy and Data Protection Act 2014 and the Health Records Act 2001. We will not share information provided on the Disability pathway program with hiring Departments or line managers without your consent. You can share information as part of the application process but then choose not to share it with employers or peers.
You have a right to access personal, sensitive and health information the VPSC holds about you. You may also apply to the VPSC to correct information held about you which you believe is inaccurate.
Please direct queries or requests to access and/or update your personal and health information to [email protected] or on 03 9651 1321
If you have any complaints about VPSC’s handling of your personal information or health information, please provide your complaint in writing to the VPSC using the email address above. Any complaint will be handled in accordance with the VPSC’s Privacy Policy.
22 February 2019
The Victorian Public Sector Commission (VPSC or ‘us’), on behalf of the Victorian Government manages the Join a Public Board website.
This website has an online recruitment (eRecruitment) service for Victorian public sector boards. It streamlines the recruitment process, making it easier for you to apply for a board position with the Victorian Government.
This statement explains how we collect and handle the personal information you give us and how we and a Department use it. This includes any personal information you provide to us or to a Department when you:
This statement also applies to any personal information you provide directly to a Department as part of your application, where that information is subsequently recorded on the Government Appointment and Public Entities Database (GAPED).
When you apply for a vacancy on a public sector board, you will typically be asked to provide the following information to us or to the Department as part of your initial application:
If you provide this information to us, we will disclose it to the Department.
The Department uses your information, as well as any other information you provide directly to the Department, including declarations of private interests and probity checks, to enable them to:
Where necessary, the Department may also disclose your information to an authorised third-party recruitment provider to assist with recruitment and shortlisting. See below for further details about the privacy obligations applicable to third party service providers.
The Victorian Government’s Appointment and Remuneration Guidelines may require the Department to obtain additional approvals. For example, if your appointment requires Cabinet approval, your personal information will be provided to the Ministers that form part of cabinet and the staff that support them. All such information will be Cabinet in Confidence. This information includes your name, diversity information, that you have completed satisfactory probity checks and a brief description of any material conflicts of interest that you have identified.
You may also need to complete a probity check and provide a declaration of private interests as part of your application for a board vacancy.
Where a probity check is required, the Department will give your relevant personal information to an accredited probity check provider.
If you register to receive board vacancy alerts by email, we may use your information to provide you with information about prospective board roles.
The Victorian Government collects Diversity information, including sensitive and health information, about applicants and appointees to Victorian Government boards via this website to:
We encourage you to respond to the questions regarding your Diversity information as fully as you feel comfortable, noting that you may select ‘prefer not to say’ where this response is available.
The collection of this information is permitted under the Equal Opportunities Act 2010 (Vic).
If appointed, your information will be stored in a secure database (the Government Appointment and Public Entities Database (GAPED) and will only be accessed by authorised officers and the Department’s authorised officers. Information about GAPED can be obtained on vpsc.vic.gov.au.
The information on GAPED is used by us to:
Your name, term of appointment and the name of the public entity on whose board you are appointed is made available to the public on a Victorian Government website managed by the Victorian Public Sector Commission at publicboards.vic.gov.au.
For reasons of personal safety, some appointees and the composition of some public sector entity boards will not appear on any publicly accessible Victorian Government website. If this is the case you will advised at the time of your appointment, by the recruiting Department.
If for some reason you do not wish for your personal information to be made available to the public, please discuss this with the Department.
Recruitment information may also be used for reporting purposes. This may involve:
All Victorian Government departments and public sector entities participating in this website’s eRecruitment system, including us, are bound by the Privacy and Data Protection Act 2014 (Vic) and the Health Records Act 2001 (Vic). This means that we must collect and handle personal information responsibly and in accordance with the Privacy and Data Protection Act’s Information Privacy Principles.
Further, any personal information that we collect and use for identifying user trends (for example, IP address) is aggregated and anonymised when generating reports.
Health information may be collected from a candidate as part of an application for a board vacancy and is limited to:
Each Department is required to have an online privacy policy which provide a general account of the way they protect and handle your personal information and provide the contact details to the Department’s privacy officer.
If you provide the Department directly with additional personal information about you as part of your application for a board vacancy, the Department will explain how it handles that information and keeps it secure. Any questions should be referred to the Department’s contact person at first instance.
PeopleScout and any third-party service provider engaged by the Department (such as a recruiter or police check and/or probity check service provider) are contractually required to comply with the Victorian Privacy and Data Protection Act 2014 (Vic) and the Health Records Act 2001 (Vic) when handling your personal information.
The eRecruitment for the Victorian public sector boards process is designed to protect the privacy of your personal information.
From the moment your information is submitted to this website it is subject to a range of rigorous security protections including encryption, firewalls and auditing and monitoring of access to the eRecruitment system. All internet traffic is subject to encryption.
You can access your own information and update your details via your Join a Public Board eRecruitment account at any time.
Once you have submitted a board application via this website it is not possible to amend the application. If you would like to edit an application, please contact the relevant Departmental contact person indicated in the advertisement.
If you are appointed to a role and would like to update or access your personal information, please contact the relevant Department.
In some instances, a request for information may be handled in accordance with the Freedom of Information Act 1982 (Vic).
If you want to make a complaint about the handling of Your Information your complaint will be handled in accordance with the relevant Privacy Laws.
Cabinet in Confidence means information prepared for consideration by or that discloses a deliberation or decision by Cabinet or a Cabinet Committee.
De-identified (in relation to data) means that the data no longer relates to an identifiable individual or an individual who can be reasonably identified and does not contain any other Identifiable data.
Department means the Victorian government department or Public Entity that is identified in the advertisement as being responsible for the recruitment process.
Departmental contact person means the contact person identified in the advertisement for a board appointment..
Disability means, any physical, intellectual, psychiatric, sensory, neurological and learning disabilities. Disability can be permanent or temporary, visible or invisible.
Diversity information means:
Handling means all the activities relating to the collection, holding, management, use, disclosure, or transfer of your Information.
Health information means personal information or an opinion about a living or deceased individual’s:
HR Act means the Health Records Act 2001 (Vic).
Information Privacy Principles means the information privacy principles set out in the PDP Act.
PAA means the Public Administration Act 2004 (Vic).
PDP Act means the Privacy and Data Protection Act 2014 (Vic).
Personal information means information or an opinion (including information or an opinion forming part of a database), that is recorded in any form and whether true or not, about an individual whose identity is apparent, or can reasonably be ascertained, from the information or opinion. Examples of personal information include a person’s name, date of birth, address, email address and contact telephone number. Personal information does not include information of a kind to which the HR Act applies.
Public entity has the meaning given in Section 5 of the PAA.
Sensitive information is information about an individual’s racial or ethnic origin, political opinions and membership of political associations, religious or philosophical beliefs, sexual preferences or practices, criminal record, or membership of a professional or trade association. The law places restrictions on its collection.
Your information means Personal Information and includes Sensitive Information.
You may contact us via the Victorian Government contact centre on 1300 366 356 available Monday to Friday, 9.00am to 5.00pm which will address your concerns or may refer you to the relevant Department.
Department of Education: [email protected]
Department of Energy, Environment and Climate Action: [email protected]
Department of Fairness, Family and Housing: [email protected]
Department of Government Services: [email protected]
Department of Health: [email protected]
Department of Justice and community safety: [email protected]
Department of Jobs, Skills, Industry and Regions: [email protected]
Department of Transport and Precincts: [email protected]
Department of Premier and Cabinet: [email protected]
Department of Treasury & Finance: [email protected]
Refer to the PLSA privacy policy for collection notices and PLSA-specific privacy information.
The Victorian Government is taking action to reduce the growing harms, including deaths, from high-risk prescription medicines by implementing SafeScript, Victoria’s real-time prescription monitoring system.
SafeScript is computer software that allows prescription records for certain medicines to be transmitted in real-time to a centralised database which can then be accessed by doctors, nurse practitioners and pharmacists during a consultation.
Amendments to the Drugs, Poisons and Controlled Substances Act 1981 (Vic) have been introduced to enable SafeScript in Victoria.
When a prescription is issued or dispensed, there are existing regulatory requirements on what information must be included on the prescription or the dispensing record. This includes the details of the patient, the medicines that are being prescribed, as well as details of the prescriber and pharmacist. This information is collected by SafeScript for certain high-risk prescription medicines.
SafeScript provides you access to view records of all high-risk medicines that have been supplied to your patient from you and other clinicians. This enables you to make safer and more informed clinical decisions, and facilitates the co-ordination of treatment and communication between clinicians by giving you visibility of all clinicians involved in the patient's care.
Authorised Victoria’s Department of Health (the department) staff will also access SafeScript as part of their existing regulatory role in ensuring the safe supply of medicines in the community. SafeScript will provide the same information that the department currently obtains from medical clinic and pharmacy records to undertake existing health practitioner compliance activities.
Information about you and your practice, including your publicly available registration details with AHPRA and prescriber number, is required as part of the on-boarding process for SafeScript.
You are asked to provide your date of birth when you register to use SafeScript which assists in verifying your identity and confirming your AHPRA registration details. Once this verification step is completed, your date of birth will not be stored in SafeScript.
You are also asked to provide your email address (required) and phone number (optional). These details will not be made publicly available and will only be used to communicate necessary correspondence to you, such as when you request a password reset or when there are important updates about SafeScript which you need to know.
Failure to provide this information will mean that you are unable to use SafeScript. This may be in breach of your obligations under legislation when the system becomes mandatory in April 2020.
There are specific legislative requirements to ensure people who are authorised to access information in SafeScript are doing so in an appropriate manner.
There are offences and strict penalties under the Drugs, Poisons and Controlled Substances Act 1981 (Vic) as well as the Health Records Act 2001 (Vic) and the Privacy and Data Protection Act 2014 (Vic) for improper use or disclosure of information contained in SafeScript.
Prescribers: Records about what you have prescribed are sourced from records created from your practice software and from the pharmacies where your prescriptions were dispensed, including handwritten prescriptions.
Pharmacists: Records about what your pharmacy has dispensed are sourced from records created from your pharmacy’s dispensing software.
SafeScript does not alter records sourced from practice or dispensing software. If you believe there is an error in a particular record in SafeScript, the record may be corrected by amending the record created in the practice or dispensing software. The corrected information will be automatically updated in SafeScript.
Email [email protected].
We collect users’ emails, names and postcodes for the purposes of sending email updates on the topic of Victoria’s Treaty negotiations process.
Subscriber information is stored and managed in Campaign Monitor. Users can unsubscribe or update their preferences at any time by clicking on relevant links in the email they receive.
Campaign Monitor stores data in servers located in a US-based data center. In addition, they use multiple data processing locations including USA, Australia and Germany. For more information visit Campaign Monitor's Trust Center.
Triple Zero Victoria is committed to protecting the privacy of personal information that we handle in the delivery of services to the community, agencies, employees and agents. The way Triple Zero Victoria collects discloses and manages personal and health information contributes to its success.
Victoria has three key pieces of legislation that apply to Triple Zero Victoria:
These laws contain information about confidential information, and privacy principles which give people more say in regard to how their personal and health information is collected and used and who can access it.
In addition, Victoria’s Charter of Human Rights and Responsibilities protects individuals from having their privacy unlawfully or arbitrarily interfered with.
Triple Zero Victoria collects sensitive, personal and health information in the course of its operations. The organisation is committed to protecting confidential information, and to implementation of Victoria’s Information Privacy Principles and Health Privacy Principles, in the context of delivering emergency and related call-taking and dispatch services, including via triple zero.
Triple Zero Victoria maintains a broad privacy framework, supported by an active strategy to improve privacy compliance and awareness.
Triple Zero Victoria’s privacy framework is comprised of 4 elements:
The framework is supported by Triple Zero Victoria's Privacy Policy which sets out in detail how the organisation meets its legislative and other privacy obligations.
Triple Zero Victoria’s policy refers to the use and management of personal and health information collected by Triple Zero Victoria.
Personal and health information held by Triple Zero Victoria is managed in accordance with the privacy principles contained in the Privacy and Data Protection Act 2014 (Vic), the Health Records Act 2001 (Vic) and as required by other laws. Triple Zero Victoria is required by law to have a policy on its information handling practices.
Privacy and security measures protect against misuse, loss and unauthorised disclosure of personal information.
The Triple Zero Victoria Act 2023 also protects confidential information from unauthorised disclosure.
Personal information is recorded information about a living identifiable or easily identifiable individual (including work related information or images).
Sensitive information is information about a living individual’s race or ethnicity, political opinions, religious or philosophical beliefs, sexual preferences or practices, criminal record, or membership details, such as trade union or professional, political or trade associations.
Health information is information about a living or deceased individual’s physical, mental or psychological health.
Confidential information is any information relating to calls received or messages communicated by Triple Zero Victoria in the course of providing a service to an emergency services and other related services organisation.
Triple Zero Victoria was established by the Triple Zero Victoria Act 2023 to provide emergency call taking and dispatch and other communications services to emergency services organisations throughout Victoria (the services).
Triple Zero Victoria currently provides services to the following organisations:
Triple Zero Victoria is committed to protecting the privacy of personal information that we handle. Personal information is information that directly or indirectly identifies a person.
All calls to triple zero, VICSES emergency calls and operational radio communications are voice recorded. Under the Telecommunications (Interception and Access) Act 1979 Triple Zero Victoria may listen to or record, by any means, such a communication within a ‘emergency service facility’ without the knowledge of the person making the communication. Administration telephony systems within the State Emergency Communications Centres are not recorded.
Because individuals, members of the public, and Triple Zero Victoria employees deal with different areas of the Authority, these areas may have additional privacy policies and practices that explain in more detail their particular information management practices. For example, Triple Zero Victoria’s People, Capability and Reputation department has additional policies, which explain in more detail how human resources records are managed in accordance with privacy legislation. Triple Zero Victoria’s Operations Department has policies regarding access to control rooms.
Triple Zero Victoria collects sensitive and personal information in the course of its operations. This information is protected under the confidentiality sections of the Triple Zero Victoria Act. The Act provides for otherwise confidential information, including personal and health information, to be provided to emergency services organisations to assist callers.
Section 63 of the Triple Zero Victoria Act protects the "confidential information" of callers (whether or not such information is considered personal or health information) by limiting the use that Triple Zero Victoria, its employees and any others may make in relation to that information. Confidential information under the Triple Zero Victoria Act means any information relating to calls received or messages communicated by Triple Zero Victoria in the course of providing a service to an emergency services and other related services organisation.
The restriction on the use of confidential information is as follows: A person who has confidential information that he or she has received in the course of carrying out duties under the Triple Zero Victoria Act must not, except to the extent necessary to perform duties under the Triple Zero Victoria Act, record, disclose, communicate or make use of that information.
All Triple Zero Victoria employees are required to comply with this restriction and, under the Triple Zero Victoria Act, penalties may apply for breach of this restriction.
Certain areas of Triple Zero Victoria and some Triple Zero Victoria personnel may not have to comply with some or all of the privacy principles.
These situations include where:
In broad terms Triple Zero Victoria:
Triple Zero Victoria also collects personal and health information for statutory and administrative reasons.
Triple Zero Victoria may collect sensitive information according to privacy and other legislation.
Triple Zero Victoria collects personal and health information as necessary for its functions of service delivery, administration and enforcement of the law.
Below are the most common reasons that Triple Zero Victoria may collect and use your personal information:
Triple Zero Victoria takes reasonable steps to explain why personal or health information is collected, what is done with it, whether any laws require it and the main consequences for an individual if it is not provided to Triple Zero Victoria.
Triple Zero Victoria uses and provides to other people or organisations, personal or health information necessary to provide the requested emergency service. Triple Zero Victoria is authorised by law to use or provide personal or health information to others for the purpose of providing its service.
Triple Zero Victoria only assigns or adopts a unique identifier (e.g. employee number) for an individual if it is necessary, authorised by law or with consent. Triple Zero Victoria ensures any transfer of personal or health information outside Victoria is in accordance with privacy and other legislation.
There may be occasions where Triple Zero Victoria uses Eventbrite to invite you to an Triple Zero Victoria-run event, and to register your attendance. In such instances, Triple Zero Victoria may provide your name and email address to Eventbrite, and any additional information you provide which is relevant to the event – for example, dietary requirements. Such information will be subject to Eventbrite’s privacy policy which can be found at Eventbrite: Privacy Policy.
There may be occasions where Triple Zero Victoria uses Smartsheet to manage your registration for and attendance at an Triple Zero Victoria-run event. In such instances, Triple Zero Victoria may provide your name, email address, dietary requirements and RSVP information to SmartSheet, and any additional information you provide which is relevant to the event. Such information will be subject to SmartSheet’s privacy policy which can be found at SmartSheet: Privacy Notice.
Triple Zero Victoria takes reasonable steps to ensure that personal and heath information held is accurate, complete and up-to-date. Usually, Triple Zero Victoria relies on individuals to provide accurate and current information in the first instance, and to notify when circumstances or details change.
Triple Zero Victoria has security measures aimed at protecting personal and health information from misuse, loss, unauthorised access or disclosure. Stored information is also archived in accordance with the Public Records Act 1973, which determines when it is appropriate to retain or dispose of it.
Information on how you can access information held by Triple Zero Victoria, including under Freedom of Information (FOI), is set out on our webpage about making a Freedom of Infomation application.
Triple Zero Victoria undertakes to resolve privacy complaints in a timely, fair and reasoned way.
Triple Zero Victoria employs conduct management policies to address any alleged privacy breaches by employees. It also maintains an Incident Management Framework to help manage any breach caused by a system, process or other failure.
Contact the Privacy Officer if you would like to report a breach of privacy:
You can also request that incorrect information be amended.
The following information is specifically about privacy for the Victorian Homebuyer Fund.
The personal information provided by you in subscribing to an electronic newsletter or registering to attend an Enablers event will be handled in accordance with the provisions of the Victorian Privacy and Data Protection Act 2014.
As required by the Act the following information is provided to you pursuant to Information Privacy Principle 1.3:
This collection notice explains how the VPS Pride Network (the Network) handles personal information which you may provide when you subscribe to our e-newsletter, sign up for an event or submit a nomination to the VPS Pride Awards (the Awards).
The Network collects this data using:
The personal information that you submit to us is collected in order to provide information services to you which in turn facilitates:
Servers for the third party applications are located in Australia and overseas. Mailchimp, Humanitix and Google require their subcontractors to deal with such personal information in a manner that is consistent with the Australian Privacy Principles but they cannot guarantee the security of your personal information.
Mailchimp, Humanitix and Google comply with the Australian Privacy Act. If you are unsatisfied with a response to a privacy matter then you may consult either an independent advisor or contact the Office of the Australian Information Commissioner for additional help.
Engage Victoria will handle your information in accordance with the Information Privacy Principles contained in the Privacy Data and Protection Act 2014 (Vic). If you are unsatisfied with a response to a privacy matter then you may consult either an independent advisor or contact the Office of the Victorian Information Commissioner for additional help.
You have the option of not providing certain information requested by the Network. However, you should note that this may prevent the Network from providing membership information services to you and managing its various activities and Programs.
If you need to change or update your details, you can do so by clicking the update subscription preferences link at the bottom of the e-newsletter or by contacting the VPS Pride Network.
This collection notice explains how the VPS Women of Colour Network (WoCN) handles personal information which you may provide when subscribing to the WoCN e-newsletter.
WoCN collects this data using Mailchimp, a third party Marketing platform. View Mailchimp's privacy policy.
Your name and email address will be collected for the purpose of communicating updates about the WoCN.
There serves are located in the United States. All of their subcontractors, however, are required to comply with the Australian Privacy Act in relation to the transfer or storage of Personal Information overseas.
Mailchimp complies with the Australian Privacy Act. If you are unsatisfied with our response to a privacy matter then you may consult either an independent advisor or contact the Office of the Australian Information Commissioner for additional help.
If you need to change or update your details, you can do so by emailing [email protected]
Wage Inspectorate Victoria is an independent statutory body established by the Wage Theft Act 2020.
In addition to the Wage Theft Act, we also have responsibility for administrating the following Acts:
We are a ‘law enforcement agency’ for the purposes of the Privacy and Data Protection Act.
When you access the Wage Inspectorate’s website, we may collect a range of personal and/or sensitive information. Personal information is recorded information about an individual whose identity is apparent and can be reasonably be ascertained from that information. Sensitive information is information about an individual’s race or ethnicity, political opinions, membership of a political association, religious beliefs or affiliations, philosophical beliefs, membership of a professional or trade association, membership of a trade union, sexual preferences or practices, or criminal record.
This privacy notice tells you what information we collect and why, how we use and disclose the personal information we hold and how we protect and maintain the quality and security of that information. This notice also explains how you can correct and access the personal and/or sensitive information we hold about you and how to make a complaint about a privacy matter.
We collect information to enable us to perform our functions and to fulfil our responsibilities under the Wage Theft Act 2020, Child Employment Act 2003, Long Service Leave Act 2018 and Owner Driver and Forestry Contractors Act 2005, as well as any other applicable laws.
You can also read the following pages which provide further information about our functions:
Personal information may be provided to us by complainants, government agencies, members of the public, employees and other third parties.
The types of personal information we may collect include a person’s name, address, contact details, details of a person’s employment and information about a person’s personal circumstances. Providing sensitive information to us is always optional.
Sometimes, we will receive information inadvertently, for example if it is included in a complaint from a member of the public, or in employment documents that have been provided as information relating to an alleged offence. We will not use or disclose sensitive or health information, except as permitted or required by law.
Personal information is collected by us in a variety of ways, including but not limited to:
Where possible, we will collect personal information directly from the individual that it relates to. However, we are likely to collect information about an individual from other individuals and may collect information about an individual from other agencies, publicly available sources or third parties (including through its social media platforms) where it is necessary to perform our functions.
Individuals have the option of remaining anonymous when interacting with us where their identity is not necessary for us to perform the relevant functions or activities.
When collecting personal information from an individual, we will take reasonable steps to advise that individual of:
We will only use or disclose personal information where it is necessary to carry out our functions.
We will only use or disclose personal information about an individual for the purpose that it was collected, except in the circumstances permitted in by the Privacy Legislation. The main situations in which this may occur are where:
When we disclose information that contains personal information to another individual or body (third party), we will take reasonable steps to preserve the privacy of the relevant individuals, for example by redacting personal information that is not relevant or required for the purposes of providing the information or by ensuring that the other individual or body is required to protect the privacy of that information.
The main third parties that we may disclose information that is likely to contain personal information are:
Where necessary and appropriate, we will take steps to ensure that any recipient of personal information provided by us is aware of and complies with the Privacy Legislation and any other applicable privacy and confidentiality obligations.
The Wage Inspectorate uses third party social media platforms to promote content and engage with the public. Our social media channels include:
We use Sprout Social to manage our social media accounts. Information collected by our social media accounts is also shared with Sprout Social.
We have social media sharing links on our website. These are located on the right-hand side of our webpages under the heading 'Share this page'. By clicking these links, you are given the option to share the webpage as a post on your social media account (Twitter, Facebook or LinkedIn). These social media networks may collect your personal information for their own purposes.
If you choose to engage with the Wage Inspectorate via social media, you should be aware of the following:
Under the Privacy Legislation, we have a responsibility to protect the personal and health information we have retained, as well as general obligations to protect the data we hold. We take reasonable steps to protect any personal information that we hold from misuse and loss, and from unauthorised access, modification or disclosure.
We have secure office premises and a security pass entry system for employees and contractors to enter the premises. We take reasonable steps to protect our files from outside or unauthorised access.
Access to systems, applications, and the information that we collect is limited to authorised staff members only. Our information technology arrangements incorporate a range of data security measures.
Our staff receive training on their responsibilities and obligations under Privacy Legislation and the Privacy Statement. If we become aware that an individual’s personal information has not been handled in accordance with the Privacy Legislation, we will take reasonable steps to inform the relevant individual(s) and take appropriate action to ensure that it does not happen again.
We rely on people providing accurate information and notifying us when they become aware that information is incorrect or out of date. However, we will take reasonable steps to ensure that the information that we collect, use or disclose is accurate, complete and up to date.
If an individual is aware that we hold personal information about them that is not accurate, complete and up to date, they can notify us to correct that information. If an individual can provide proof of the correct information, we will take steps to correct the personal information.
We will archive or destroy all personal information retained by it in accordance with the Public Records Act 1973 and the applicable Retention and Disposal Authority, or any other applicable law.
If you want to access information that we hold about you, you can contact us and submit a written request. We may contact you to establish your identity before releasing the information.
You may also make a request under the Freedom of Information Act 1982. Depending on the nature of the request, fees may apply.
Visit our website for more information on how to Make a Freedom of Information Request.
If you are not happy with how we have handled your personal information, please let us know. We aim to resolve all complaints quickly and fairly.
You can make a privacy complaint about how we have handled your personal information by contacting our Privacy Officer.
For other information requests, see the Victorian Government's Office of the Victorian Information Commissioner website.