Victorian Government Purchasing Board Members

Corporate Services | Public administration

Overview

Role length:
Sessional, 2-3 years
Meetings:
Bimonthly, Not specified
Location:
Melbourne - CBD
Salary:
$20,000 - $29,999

About the board

The VGPB has a significant role as the governing body responsible for development, implementation and review of policies and practices in relation to procurement of non-construction goods and services across the Victorian Government.

The VGPB was established under the Financial Management Act 1994 (FMA) to perform the functions defined by Section 54B of the FMA in relation to the supply of goods and services to departments and the management and disposal of goods by departments:

  • to develop, implement and review policies and practices;
  • to provide advice, staff training and consultancy services;
  • to monitor compliance with supply policies and Ministerial directions, and to report irregularities to the relevant minister, and the Assistant Treasurer;
  • to foster improvements in the use and application of purchasing systems and electronic trading;
  • to establish and maintain a comprehensive database of purchasing data of departments and supply markets for access by departments; and
  • any other functions conferred on the Board by this Part.

The supply policies identify some specific mandatory requirements for departments and organisations within the VGPB's scope. These include consultation with and endorsement by the VGPB when establishing, extending or replacing a State Purchase Contract (SPC). They also include the implementation of a complaints management system with a complainant able to refer a complaint to the VGPB for review if not satisfied with the findings and actions of the organisation involved.

The framework established by the VGPB to monitor departmental and specified entity compliance with supply policies includes a requirement for the entities to undertake an internal audit of compliance and report on the outcomes to the VGPB every three years, as well as complete an attestation of compliance in the intervening years.

The framework also includes annual reporting by the entities to the VGPB on procurement profiles, compliance activities, and performance against measures established by the VGPB. This information is published in an annual report by the VGPB to Parliament.

About the role

The VGPB meets every two months. All members are required to attend a minimum 75 per cent of these meetings, excluding sub-committee participation. Bi-monthly meetings are typically held on the third Thursday of the month from 1:30pm – 4:30pm. A strategic planning day may be held and extraordinary meetings, as determined appropriate by the Chair, may also be held. Reasonable adjustments such as virtual attendance can be considered.

Material and papers for meetings are made available to Board members for review through a secure online portal.

The VGPB Chair leads the VGPB in fulfilling its legislative functions and its mission, in creating and implementing the policy framework which aims to achieve value for money in Victorian Government procurement of goods and services, whilst maintaining the highest standards of probity, managing risk and promoting opportunities for all businesses.

VGPB members’ core responsibilities include active participation in bi-monthly meetings, oversee delivery of VGPB priority initiatives, approve any changes to VGPB policies, endorse business cases for the establishment of State Purchase Contracts, and monitor compliance with VGPB policies, including through annual compliance reporting and the VGPB audit program.

VGPB members are also required to contribute to the development and realisation of the VGPB’s strategic plan, in addition to the implementation of specific projects and initiatives. This may require members’ participation in VGPB sub-committees to support the VGPB’s strategic priorities or making presentations to relevant stakeholder forums, as determined by the Chair.

Who we're looking for

The VGPB is comprised of individuals with a collective mix of expertise, skills, experiences, and perspectives. While there are no mandatory qualifications or specific backgrounds required, applicants best suited to this role will have an understanding of good corporate governance and possess general financial and legal literacy.

One or more of the following specialist competencies and skills would be highly regarded.

  • Experience in procurement functions, including managing high value or complex procurements.
  • Demonstrated expertise and knowledge of information technology procurement.
  • Significant Victorian Public Sector experience.
  • Senior management experience in government, finance, commercial/legal, or another relevant discipline within a large organisation.
  • Previous/current Board memberships within the private or public sectors.

Key selection criteria

In evaluating applications for board membership, the following criteria are used:

  • Demonstrated expertise and knowledge in the relevant prioritised area/s – for this process, government procurement (goods and services), public sector training and capability building, information technology, corporate governance and audit, or relevant policy experience.
  • Understanding of procurement processes, policies and performance measurement.
  • Understanding of the role, duties and governance obligations of members of Government Boards (and the VGPB in particular), and experience as part of a diverse board or high-level committee and in direct interaction with senior levels of the private/public sector.
  • Ability/preparedness to manage the time commitment involved; and no actual or perceived conflict of interest (otherwise an ability to effectively manage any such conflict).
  • The motivation and conceptual and communication skills to lead and/or contribute effectively to VGPB discussions and decision-making.
  • Significant senior management experience, preferably with direct, hands-on experience in the areas of public sector program delivery, large-scale procurement, and/or governance, audit and risk management oversight.

What you need to apply

Your application should include a professional cover letter and a current resume outlining your skills, knowledge and experience relating to the advertised role/s.

Applicants who are shortlisted for interview will be asked to complete and return a consent and application form for a police check, a certified copy of 100 points of identification, and a Declaration of Private Interest Form. A National Personal Insolvency Index Check and search of the Register of Banned and Disqualified Persons will also be undertaken as part of the appointment process.

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